Glossary
Stripe and QuickBooks terms, defined properly
The vocabulary that decides how a Stripe payout turns into clean books. Written for the person who has to reconcile it, not for a search engine.
Undeposited Funds
Undeposited Funds is a QuickBooks holding account that keeps customer payments until you record the bank deposit that combines them, so your books match the single lump sum the bank actually shows.
Read the definitionStripe Balance Transaction
A Stripe balance transaction is Stripe’s record of a single movement of money into or out of your Stripe balance, carrying the gross amount, the fee, and the net effect on your balance.
Read the definitionAvailable vs Pending Balance
Your Stripe balance is split into pending funds, which you have earned but cannot yet pay out, and available funds, which are cleared and eligible to be sent to your bank.
Read the definitionStripe Dispute
A Stripe dispute, also called a chargeback, is a cardholder asking their bank to reverse a payment. The card network pulls the money and a fee from your Stripe balance immediately, before anyone reviews whether the claim is valid.
Read the definitionStripe Fee
A Stripe fee is an amount Stripe deducts from your balance in exchange for processing a payment or providing a service, recorded as its own balance transaction separate from the sale it relates to.
Read the definitionStripe Balance Adjustment
A Stripe balance adjustment is an addition to or deduction from your Stripe balance made outside the normal charge and refund flow, most often because a charge was disputed, a dispute was won, or a refund failed to reach the customer.
Read the definitionQuickBooks Credit Memo
A QuickBooks credit memo is a transaction that reduces what a customer owes you, either settling part of an open invoice or leaving a credit on the customer’s account, without any money leaving your bank.
Read the definitionStripe Tax
Stripe Tax is Stripe’s built-in tax engine: it calculates sales tax, VAT, and GST on your transactions based on what you sell and where your customer is, tracks when you cross registration thresholds, and produces the reports you file from.
Read the definitionQuickBooks Tax Code
A QuickBooks tax code is the label attached to a line item that tells QuickBooks which sales tax rate applies to it, which agency the tax accrues to, and how it should appear on your tax reports.
Read the definitionStripe Reserve
A Stripe reserve is a temporary hold on a portion of a business’s funds for a predetermined period, held so there is money available to cover refunds and disputes on sales that have already been paid out.
Read the definitionStripe Tax Rate
A Stripe tax rate is a stored object, identified by a `txr_` ID, that holds a fixed percentage, an inclusive or exclusive flag, and the labels shown to your customer, and that gets attached to invoice lines and subscriptions to apply tax.
Read the definitionStripe Fee Credit
A Stripe fee credit is a credit balance Stripe issues to your account, recorded as a balance transaction of type `fee_credit_funding`, that offsets Stripe fees you were previously charged.
Read the definitionStripe Credit Note
A Stripe credit note is an object that adjusts the amount of a finalized invoice downward, leaving the original invoice in place, and settles any excess as a refund, a customer balance credit, or a credit recorded outside Stripe.
Read the definitionQuickBooks Product/Service Item
A QuickBooks Product/Service item is a named entry on the Products and Services list that carries the account a transaction line posts to, so the item you choose on a sales receipt or invoice decides where the money lands in your chart of accounts.
Read the definitionStripe Payout
A Stripe payout is a batch transfer of money from your Stripe balance to your bank account, covering activity that has already happened and arriving net of fees, refunds, and disputes.
Read the definitionQuickBooks Sales Receipt
A QuickBooks sales receipt is the record for a sale where payment arrived at the same moment as the sale, so no receivable is ever created and one document closes the transaction.
Read the definitionReady to see how Acodei handles your Stripe data?